 PROCAS Time provides an intuitive, user-friendly interface for employees. Timesheet data can be entered using popular web browsers - allowing users to enter time from the office, home, client site or anywhere access to the internet is available. Powerful and Customizable Each organization using PROCAS Time may customize the installation to reflect their time periods, approval groups, approvers and project approvers. Managers can access timesheet data at any time during the pay period, allowing decision makers to view hourly data without having to wait for the end of each accounting cycle. Compliance PROCAS Time allows organizations to be fully compliant with U.S. Federal Government requirements for labor charging, consistency, proper approvals, corrections and a complete audit trail. Contractors who have implemented PROCAS Time report that federal auditors have quickly approved the system for use on all types of government contracts and agreements. Smooth Interfaces PROCAS Time integrates seamlessly with the PROCAS Accounting System and automatically imports the PROCAS Accounting System records for employees, projects, tasks, accounts, labor categories, etc. After submission and approval of timesheets, labor entries are created automatically in the PROCAS Accounting System at the end of each time reporting period. Time from the accounting system can be exported to commercial payroll processors, e.g., ADP and PayChex. PROCAS Time is a web-enabled timekeeping system that is easy for employees to use and provides business managers with a powerful tool for intelligent decision making. Timekeeping System Features User Access Timekeeping users, including W-2 employees, 1099 consultants and subcontractors, may enter their time using popular browsers. No proprietary software or hardware is necessary. Time Entry Timekeeping users are assigned a unique user ID, and each user establishes his/her own password, so timesheets are under the control of the user. Users are responsible for the accuracy and timeliness of timesheets. Comments Employees have the ability to add comments to each time entry. Employees, supervisors, project approvers and administrators can view the comments on a timesheet at any time. Work Authorization Employers determine what direct projects, tasks and indirect labor accounts are authorized for each employee. Timesheet Submission and Approval Employees complete and submit timesheets for approval, creating electronic signatures. Timesheets are required to be approved by supervisors. Separate approvals by project managers are optional. An unlimited number of alternate supervisors and alternate project approvers may be created in the system. E-mail Notifications E-mail messages are sent automatically to supervisors and project approvers, if appropriate, to alert them that timesheets are awaiting their approval. E-mail messages are then sent to employees to alert them when timesheets have been approved or disapproved. Timesheet Status Summary The Timesheet Status Summary report, which is available to supervisors, project approvers and system administrators, identifies timesheets that have not been started, have not been submitted, are awaiting approval and have been fully approved. Drill down is available within each section to see who may need a reminder and to view the timesheet data recorded so far. Administrators can view all timesheets; supervisors and project approvers are limited to viewing timesheets within their approval group. Pay Cycles Weekly, bi-weekly, semi-monthly, monthly or any other user-defined pay cycle is accommodated. Weekly and bi-weekly pay cycles can be split across accounting periods to facilitate monthly billing and financial statements. Pay for salaried employees is automatically prorated between split periods. Subcontractors and Consultants In addition to employees, PROCAS Time accommodates use by subcontractors and consultants. Expenses and liabilities are recorded against the appropriate general ledger accounts when timesheets are imported into the accounting system. Budgeted Hours Hours can be budgeted by person and by task. Employees, supervisors, project approvers and administrators can view the number of hours remaining for a person on a task at any time. Starting and Ending Dates Starting and ending dates can be entered by person and by task. Employees, supervisors, project approvers and administrators can view the ending date for a person on a task at any time. Payroll Service Interface Time recorded in PROCAS Time is automatically imported into the PROCAS Accounting System and can be easily exported to third-party payroll processors - eliminating transcription errors and expediting the payroll cycle.  Print friendly version
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 Project Accounting System PROCAS Time Web-Enabled Timekeeping System PROCAS Expense Web-Enabled Expense Reporting System  |
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