Time collection is one of the most important processes for service-based government contractors. In order to effectively collect employees’ time, apply labor distribution, and bill the government accurately, you first need to make sure employees know how to access their timesheets. This is the simplest, yet most important step of implementing a DCAA compliant timekeeping system.
In PROCAS, employees can access their timesheets from any web browser on any device with internet access. This includes laptops, mobile devices, tablets, home computers, and even TV’s.
Let’s take a look at how you can access your timesheet in PROCAS. The following post will be broken down into 4 sections:
- Upgraded Version, Returning User
- Upgraded Version, New User
- Legacy Version, Returning User
- Legacy Version, New User
To determine which category you belong to, please look at the integrated screenshots below to see which login screens look familiar.
PROCAS Timesheet – Upgraded Version, Returning User
If your company has upgraded to the most recent version of PROCAS, you have the easiest journey to accessing your timesheet. Everyone logs into the same web address, so all you have to do is click here and enter your username and password.
If you forget your username and/or password, please select the “Reset Password” link and enter the email assigned by your administrator to begin the reset process.
Note: If you cannot remember this email either, the accounting admin of your company can look it up under Accounting --> Setup --> Time and Expense Users.
PROCAS Timesheet – Upgraded Version, New User
If your company has upgraded to the most recent version of PROCAS, and this is your first time logging in to record your time, you will need to establish a username and password via an email invitation. Your company’s administrator will determine your level of access in PROCAS and send an email from firstname.lastname@example.org to get the login process started.
Click on the first link at the bottom of the email as displayed in the screenshot above. From here, you will be able to establish your login credentials as displayed in the screenshot below.
Follow the instructions defined in the email sent from email@example.com to complete the fields required for login.
Note: Your email address will be your official username, which is set by your administrator and cannot be changed by you once this process is completed.
PROCAS Timesheet – Legacy Version, Returning User
If your company is on a Legacy version of PROCAS time, the path you will take to access your timesheet follows the sequence --> www.procastime.com/ + Company Code. In this sequence, the first portion of the web URL stays consistent, however the “Company Code” portion is a code assigned specifically to your company. The following example illustrates this:
Ex. LJ’s Maintenance Shop has been a PROCAS client for 5 years. When implemented, LJ’s Maintenance Shop was assigned the company code of LJMAIN. Therefore, all employees (new and existing) will login to www.procastime.com/ljmain until upgraded to the newest version of PROCAS.
If you forget your username and/or password, please click the “I Forgot My Password” button and enter the email assigned by your administrator to begin the reset process.
- If you cannot remember this email either, the accounting admin of your company can look it up under System --> Time and Expense --> Web Users.
- If you are using the correct email, and the system replies with User could not be found, please try logging into this link, or contact your administrator.
PROCAS Timesheet – Legacy Version, New User
If your company is on a Legacy version of PROCAS time, you will first need to set your password before you can log in to the timekeeping system. Following the example in the above section, please navigate to your company’s timekeeping link using the sequence --> www.procastime.com/ + Company Code.
Once you’ve made it to timekeeping, select the “I Forgot My Password” link and enter the email assigned by your administrator upon onboarding. This will generate a system email, which will provide a link to set and confirm the password required to log in.
Note: If you are using the correct email, and the system replies with “User could not be found”, please try logging into this link, or contact your administrator.
If you bump into any issues attempting any of the above login processes, feel free to contact our Support team at firstname.lastname@example.org.
As always, running DCAA compliant timekeeping software not only incorporates the software itself, but how it is used. Please be sure to check with your administrative staff for an explanation of how your policies and procedures align with our government contract timekeeping system.