PROCAS vs QuickBooks | DCAA Compliant Accounting Software

Why Government Contractors Benefit from Choosing PROCAS Over QuickBooks

QuickBooks is a user-friendly accounting system that accommodates simple fixed-price and time & materials contracts. However, QuickBooks does not offer many of the features that make a system audit friendly and does not support the calculation and application of indirect rates or billing for Cost type contracts. PROCAS is specifically designed to help you achieve DCAA compliance and pass an audit.

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PROCAS vs. QuickBooks PROCAS QuickBooks

Includes Features Essential to Pass an Audit (Audit Friendly)

Purpose-built for DCAA Compliance requirements

Fully Integrated Timekeeping, Expense Reporting, & Management Reporting (No Add-on Systems)

The setup of people and projects are centralized to eliminate any redundant data entry. Time and expense data is automatically converted to financial transactions.

Integrated Project Based Accounting

Job costing by project, task, CLIN, & incorporated job cost ledger

Project Funding and Reporting

Project budget reporting with revenue earned and funds remaining calculations

Project Profitability and Reporting

Integrated job cost ledger calculates profitability at multiple levels, including employee level

Project Cost Tracking that Meets Government Reporting Requirements

Direct costs are tracked by project inception-to-date

Invoicing System that Meets GovCon Requirements

Uses information from the integrated Timekeeping and Expense Reporting. Supports complex cost reimbursable contracts (CPFF), in addition to Time & Materials (T&M) and Firm Fixed Price (FFP) contracts. Handles provisional to actual true-up invoicing.

Standard Chart of Accounts Designed for DCAA Compliance

Accounts are identified as either direct or indirect, providing proper segregation of costs and integration with indirect rates

Built-in Indirect Rate Calculations

Point and click rate structure setup is used to automatically calculate and allocate indirect rates. Rates are stored by year. Supports provisional, budgeted, projected, and actual indirect rates. Final fiscal year indirect rates stored for future reporting needs.

Incurred Cost Submission Support

Includes rate support schedules A-F as well as schedules H, I, K, & L

Interested in seeing how PROCAS can meet your growing company’s requirements?

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